Some examples of when you might want to use central receiving include: If there are invoices being held because items have not yet been received.īy scanning and attaching packing slips to the electronic receipt in ARIBA, users can help the UW reach the state paper reduction goal of 30%.įor departments that prefer to receive items centrally, a Central Receiving role can optionally be defined in ASTRA that specifies a group of individuals who are authorized to perform the receiving for an organization code.
Receipts are tracked in the same system and linked to the ARIBA order. Users can ensure that items on ARIBA orders are received and in good condition before allowing the invoices to be paid.>Ĭurrently for ARIBA Catalog Orders and Non-Catalog Orders, receiving is handled by the system automatically behind the scenes and there is no action required by campus users to receive. In a three-way match, the Invoice is matched to the PO and to the Receipt of Goods/Services. This supports the accounting best practice of three-way matching for invoice reconciliation. Receipts and Invoices are two different distinct entities. When you receive, you are approving an amount of money to be released for payment of invoices. The receiving functionality in ARIBA provides campus users with a mechanism to ensure that items on Blanket Purchase Orders (BPOs) are received and in good condition and allow invoices to be paid.
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